Property Management Services
Property Management Services
Preparation of Service Charge and Sinking Fund budgets (prepared annually for approval by Board of Directors)
Apportionment, issuing and collection of Service Charge notifications and payments (as per the lease agreement)
Offering different payment options for owners to pay their Service Charges
Providing a financial accounting service including management of Service Charge arrears, supplier and contractor invoice verification and subsequent payment
Answering owners’ queries regarding Service Charges
Providing financial information to Directors on a quarterly basis as required
Liaising with auditors for the preparation of audited accounts and issuing of auditor’s report and financial statements to owners
Bookkeeping, accounting, maintaining bank accounts and reconciling statements in compliance with accounting standards
Liaising with Directors on the content of the prepared annual accounts
Payment of wages and dealing with PAYE and PRSI for Management Company employees
Liaising with Management Companies’ solicitors and other professional advisors
Management of claims through the Management Company’s broker
Periodic re-evaluation of re-building costs for insurance sums insured
Liaison with insurance assessors and An Garda Siochana, where applicable
Instigating and overseeing major repairs under communal buildings insurance
Arranging Directors & Officers Liability insurance if required
Up to four scheduled meetings per year with Board of Directors
Prepare and issue notices of meetings
Preparation of minutes and dealing with issues arising where appropriate
Circulation of minutes of meetings to owners where applicable
Obtaining alternative quotations for services as requested by the Board of Directors
Arranging and chairing (if requested) AGMs and EGMs
Arranging site meetings with Directors/Owners Committees as required
Corresponding with and advising Directors/Owners Committees on a regular basis
Providing contractors specifications for the appointment of cleaners, landscapers etc.
Organising repairs and obtaining quotations for major items of repair and re-decoration
Liaising with maintenance contractors as and when required
Tendering for services to ensure value for money when required
Routine site inspections and supervisory visits by Managing Agents personnel
Inspecting and supervising of all ordinary minor repairs for which the management Company is responsible.
Compliance with Health & Safety Legislation – arrange and oversee maintenance agreements for lifts, fire safety, access systems, electronic gates and barriers etc.
Advise on any safety issues and improvements that may need to be carried out on the development
On new developments, deal with all common area snagging issues from inception to conclusion whilst constantly liaising with the Board of Directors and Developers
Attending to telephone queries and correspondence from owners and residents
Issuing advice and information to new owners – obtaining contact addresses
Obtaining emergency contact details for all owners
Attendance at unscheduled Board/Committee meetings
Dealing with specific breaches of House Rules, Car Park regulations and breaches of covenant
Liaising with Surveyors/ Insurers on buildings reinstatement valuations for insurance purposes
Responding to Requisitions on Management Company in re-sales
Project Managing major renewals, refurbishment and new works
Health & Safety Statements, annual Health & Safety reports
Dealing with Local Authority and adjoining property owners (incl Planning Appeals)
Assisting Neighbourhood Watch, Resident Associations and Community Projects (eg distribution of circulars, newsletters etc)
Recruitment of Management Company employees (janitors, caretakers etc)
Making Annual Returns of Forms 46G and CT1 to Revenue Commissioners
Legal and Archive Document Storage
Unscheduled maintenance visits by service personnel
Advising on Management and Service Charge structures for new developments
Providing Company Secretarial Service
Providing 24 hour 365 day Emergency Service
We pride ourselves on knowing that we are amongst the most competitive in the market and that our prices reflect an excellent service at an affordable price.
We cover the following property types:
- Shopping Centres
- Retail Parks
We offer the following services for commercial properties:
- Budget Preparation
- Service charge collection.
- Contracts management.
- Financial management and reporting.
- Insurance management.
- Health and Safety audits and compliance.
- Management of routine cyclical maintenance
- Sinking fund and reserve fund management.
Rent collection & client accounting
Service charge budgeting & collection
Contractor Procurement and Management
Pro-active Tenant Management and Communication
Planned and Reactive Maintenance
Health & Safety
24/7 emergency arrangements
Dedicated Credit Control