Property Management Services

Preparation of Service Charge and Sinking Fund budgets (prepared annually for approval by Board of Directors)

Apportionment, issuing and collection of Service Charge notifications and payments (as per the lease agreement)

Offering different payment options for owners to pay their Service Charges

Providing a financial accounting service including management of Service Charge arrears, supplier and contractor invoice verification and subsequent payment

Answering owners’ queries regarding Service Charges

Providing financial information to Directors on a quarterly basis as required

Liaising with auditors for the preparation of audited accounts and issuing of auditor’s report and financial statements to owners

Bookkeeping, accounting, maintaining bank accounts and reconciling statements in compliance with accounting standards

Liaising with Directors on the content of the prepared annual accounts

Payment of wages and dealing with PAYE and PRSI for Management Company employees

Liaising with Management Companies’ solicitors and other professional advisors

Management of claims through the Management Company’s broker

Periodic re-evaluation of re-building costs for insurance sums insured

Liaison with insurance assessors and An Garda Siochana, where applicable

Instigating and overseeing major repairs under communal buildings insurance

Arranging Directors & Officers Liability insurance if required

Up to four scheduled meetings per year with Board of Directors

Prepare and issue notices of meetings

Preparation of minutes and dealing with issues arising where appropriate

Circulation of minutes of meetings to owners where applicable

Obtaining alternative quotations for services as requested by the Board of Directors

Arranging and chairing (if requested) AGMs and EGMs

Arranging site meetings with Directors/Owners Committees as required

Corresponding with and advising Directors/Owners Committees on a regular basis

Providing contractors specifications for the appointment of cleaners, landscapers etc.

Organising repairs and obtaining quotations for major items of repair and re-decoration

Liaising with maintenance contractors as and when required

Tendering for services to ensure value for money when required

Routine site inspections and supervisory visits by Managing Agents personnel

Inspecting and supervising of all ordinary minor repairs for which the management Company is responsible.

Compliance with Health & Safety Legislation – arrange and oversee maintenance agreements for lifts, fire safety, access systems, electronic gates and barriers etc.

Advise on any safety issues and improvements that may need to be carried out on the development

On new developments, deal with all common area snagging issues from inception to conclusion whilst constantly liaising with the Board of Directors and Developers

Attending to telephone queries and correspondence from owners and residents

Issuing advice and information to new owners – obtaining contact addresses

Obtaining emergency contact details for all owners

Additional Services

Attendance at unscheduled Board/Committee meetings

Dealing with specific breaches of House Rules, Car Park regulations and breaches of covenant

Liaising with Surveyors/ Insurers on buildings reinstatement valuations for insurance purposes

Responding to Requisitions on Management Company in re-sales

Project Managing major renewals, refurbishment and new works

Health & Safety Statements, annual Health & Safety reports

Dealing with Local Authority and adjoining property owners (incl Planning Appeals)

Assisting Neighbourhood Watch, Resident Associations and Community Projects (eg distribution of circulars, newsletters etc)

Recruitment of Management Company employees (janitors, caretakers etc)

Making Annual Returns of Forms 46G and CT1 to Revenue Commissioners

Legal and Archive Document Storage

Unscheduled maintenance visits by service personnel

Advising on Management and Service Charge structures for new developments

Providing Company Secretarial Service

Providing 24 hour 365 day Emergency Service

We pride ourselves on knowing that we are amongst the most competitive in the market and that our prices reflect an excellent service at an affordable price.

We cover the following property types:

• Shopping Centres
• Retail Parks
• Offices
• Industrial

We offer the following services for commercial properties:

• Budget Preparation
• Service charge collection.
• Procurement.
• Contracts management.
• Financial management and reporting.
• Insurance management.
• Health and Safety audits and compliance.
• Management of routine cyclical maintenance
• Sinking fund and reserve fund management.
• Marketing.

Rent collection & client accounting

Service charge budgeting & collection

Contractor Procurement and Management

Pro-active Tenant Management and Communication

Planned and Reactive Maintenance

Regular inspections

Health & Safety

Insurance

24/7 emergency arrangements

Dedicated Credit Control